El Segundo Agendas & Minutes
City Council Agenda June 19. 2001

::::City Council Agenda June 19. 2001

Agenda for the Regular Meeting of the
El Segundo City Council

Tuesday, June 19, 2001

The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items.

Unless otherwise noted in the Agenda, the Public can only comment on City-related business that is within the jurisdiction of the City Council and/or items listed on the Agenda during the Public Communications portion of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person.

Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits.

Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524-2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

- 5:00 P.M. SESSION -

Next Resolution # 4218
Next Ordinance # 1337
CALL TO ORDER - (Pursuant to Gov't Code 54953, Council Member John Gaines will be attending this portion of the meeting by telephone conference from the following location: Crystal Gateway Marriott Hotel, Room 363, 1700 Jefferson Davis Highway, Arlington, VA 22202.)
 
ROLL CALL:
 
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code 54950, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Gov't Code 54957 (Personnel); and/or conferring with the City's Labor Negotiators as follows:

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Gov't Code 54956.9(a))
  1. Jeffrey Capistran v. El Segundo, LASC Case No. YC 038535
  2. El Segundo v. Trio Manufacturing, LASC No. YC038567

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Gov't Code 54956.9(b): -1- potential case (no further public statement is required at this time); Initiation of litigation pursuant to Gov't Code 54956.9(c): -4- matters.

DISCUSSION OF PERSONNEL MATTERS (Gov't Code 54957)
None.

CONFERENCE WITH CITY'S LABOR NEGOTIATOR - (Gov't Code 54957.6)
None.

CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code 54956.8)
None.

SPECIAL MATTER - (Pursuant to Gov't Code 54953, Council Member John Gaines will be attending this portion of the meeting by telephone conference from the following location: Crystal Gateway Marriott Hotel, Room 363, 1700 Jefferson Davis Highway, Arlington, VA 22202.)
1. Interviews of candidates to Committees, Commissions and Boards. (Interviews to commence at approximately 5:40 p.m.)

Recommendation - Interview candidates.

- 7:00 PM SESSION -

CALL TO ORDER
 
INVOCATION
Rev. Timothy Schepman, Saint John's Lutheran Church

PLEDGE OF ALLEGIANCE
Council Member Kelly McDowell

PRESENTATIONS
 

ROLL CALL
 
PUBLIC COMMUNICATIONS
(Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed.

(a) Written request by Peggy Tyrrell to discuss the results of the citizen circulated petition to keep Main Street 4 lanes

Requesting Party's Recommendation -

  1. Council acknowledge the ORIGINAL 4-LANE configuration on Main Street petition and vote to return Main Street to its ORIGINAL 4-LANE configuration, or
  2. Put the issue of 2-lanes versus the ORIGINAL 4-LANE configuration to an official City ballot vote.

A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on this Agenda by title only.

Recommendation - Approval.

B. SPECIAL ORDERS OF BUSINESS
None.

C. UNFINISHED BUSINESS
  1. Status Report on the City's Residential Sound Insulation (RSI) Program, and acceptance of a $2,000,000 grant from the FAA to be used in the next phase of the RSI program.

    Recommendation -

    1. Receive and file report; and
    2. Authorize Mayor to accept the $2,000,000 grant offer from the FAA.

  2. The slurry sealing of the 300, 400 and 500 blocks of Main St. and restriping of the street to the original four-lane configuration with parallel parking on both sides. (Fiscal Impact = $25,665.52)

    Recommendation -

    1. Approve a four-lane configuration of the 300-500 blocks of Main Street.
    2. Direct staff to slurry seal and restripe the 300-500 blocks of Main Street.
    3. Direct staff to inform consultants for Main Street design and engineering that only a four-lane design will be considered.

  3. Risk Management Organizational Study.

    Recommendation -

    1. Receive and file Risk Management Organizational Study
    2. Consolidate the City's Risk Management function under the Director of Administrative Services as of October 1, 2001
    3. Authorize settlement authority to the Risk Manager for claims to $10,000 and to the City Manager between $10,000 and $25,000. Claims above $25,000 would need City Council approval.
    4. Approve option of Combination of In-house/Contracted Risk Management split

D. REPORTS OF COMMITTEES, BOARDS AND COMMISSIONS
4. Announce appointments to the various Committees, Commissions and Boards.

Recommendation -

  1. Announce appointments;
  2. Extend terms of Library Board of Trustees and Senior Citizens Housing Corporation Board to expire June 30, 2001;
  3. Continue recruitment for vacancies on Committees, Commissions and Boards.

E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business.

  1. Warrant Numbers 2518023-2518259 on Register No. 17 in total amount of $831,616.38, and Wire Transfers in the amount of $268,377.19.

    Recommendation - Approve Warrant Demand Register and Authorize staff to release. Ratify: Payroll and Employee Benefit checks; checks released early due to contracts or agreements; emergency disbursements and/or adjustments; and wire transfers from 05/26/01 to 06/08/01.

  2. City Council meeting minutes of June 5, 2001.

    Recommendation - Approval.

  3. Annual destruction of identified records in accordance with the provisions of Section 34090 of the Government Code of the State of California. The City Attorney has consented to the plan for records destruction.

    Recommendation - Approve Resolution authorizing the destruction of certain records.

  4. Consideration of a third amendment to the City's employment agreement with the City Manager granting a cost-of-living salary adjustment effective July 1, 2001.

    Recommendation - Approve the third amendment to the City's employment agreement with the City Manager and authorize the Finance Department to implement the necessary salary adjustments.

  5. Funding Agreement between the City of El Segundo and the El Segundo Unified School District for the period October 1, 2001 to September 30, 2002 to provide student services and maintenance of school facilities. (Fiscal Impact $250,000).

    Recommendation - Approve funding agreement between the City of El Segundo and the El Segundo Unified School District.

  6. Adoption of Accounts Receivable Collection and Write-off Policy.

    Recommendation -

    1. Approve Accounts Receivable Policy.
    2. Give Director of Finance (Director of Administrative Services as of October 1, 2001) authorization to send outstanding accounts receivables to Credit Bureau of Santa Monica for collection.
    3. Formally write off outstanding accounts receivables greater than 180 days old as of September 30, 2000.

  7. Approval of Contract with Decision Management Company, Inc. to provide Phase 1 of the Document Imaging and Records Management project.

    Recommendation -

    1. Approve Contract.
    2. Authorize the Mayor to execute the document.

  8. Acceptance of the Parking Lot Reconstruction Project - PW 00-19 (final contract amount $42,400.00) - Approved Capital Improvement Project.

    Recommendation -

    1. Accept the work as complete.
    2. Authorize the City Clerk to file the General Services Manager's Notice of Completion in the County Recorders Office.
    3. Authorize staff to withhold a $4,240 retention (10% of contract amount) until the Contractor has replaced the damaged parking lot light.

  9. Adopt plans and specifications for Sycamore Park Irrigation System Replacement - Approved Capital Improvement Project - Project No. PW 00-17 (estimated cost = $30,000).

    Recommendation -

    1. Adopt plans and specifications.
    2. Authorize staff to advertise the project for receipt of construction bids.

  10. Award contract to Pavement Coatings Company for fiscal year 2000-2001 slurry seal - Approved Capital Improvement Project - Project No. PW 01-04 (contract amount = $132,796.73 primary bid and $26,665.52 for the alternate Main Street bid).

    Recommendation -

    1. Approve an appropriation of $35,000.00 from unallocated Gasoline Tax Funds.
    2. Award contract to the lowest responsible bidder, Pavement Coatings Company, in the amount of $132,796.73 primary bid and $26,665.52 alternate Main Street bid, if approved.
    3. Authorize the City Manager to execute the standard Public Works contract after approval as to form by the City Attorney.

  11. Award of contract to Castillo Western Industrial Contractors for replacement of 24" water valve and water system booster pump no. 2 - Approved Capital Improvement Project - Project No. PW 01-03 (contract amount = $95,300.00).

    Recommendation -

    1. Award contract to the lowest responsible bidder, Castillo Western Industrial Contractors in the amount of $95,300.00.
    2. Authorize the City Manager to sign the standard Public Works construction agreement after approval as to form by the City Attorney.

  12. Agreement with Sverdrup Civic, Inc. to provide construction engineering services for the rehabilitation of Sanitary Sewer Pump Station No. 13 (estimated cost = $95,000.00) - Approved Capital Improvement Project.

    Recommendation -

    1. Authorize an allocation of $95,000.00 from unallocated Capital Improvement Funds.
    2. Approve the standard agreement and authorize the City Manager to execute the agreement on behalf of the City.

  13. Revocable lease agreement between the City of El Segundo and JetCom Aviation, Inc., to lease a portion of City property at 630 South Douglas Street (annual revenue = $9,480.00).

    Recommendation - Approve the lease agreement and authorize the City Manager to execute the agreement on behalf of the City.

  14. City consultant agreement with AKM Consulting Engineers for professional services to develop a Sewer Master Plan (Fiscal Impact = $161,850.00 from the Infrastructure Replacement Fund).

    Recommendation -

    1. Authorize an allocation of $161,850.00 from the Infrastructure Replacement Fund.
    2. Approve standard agreement and authorize the City Manager to execute the agreement on behalf of the City.

  15. Acceptance of a $50,000 California Defense Retention Matching Grant from the State of California - Technology, Trade and Commerce Agency, Office of Military Base Retention and Reuse, pending availability of City of El Segundo matching funds.

    Recommendation - Accept State grant funds pending availability of City of El Segundo matching funds in FY 2001-02 budget.

  16. Examination plans for the Personnel Merit System job classification of Management Analyst.

    Recommendation - Approve the Examination Plan.

CALL ITEMS FROM CONSENT AGENDA
 
F. NEW BUSINESS
  1. Presentation on the progress of the City Web Committee and request to approve $25,000 to develop El Segundo's web site.

    Recommendation - Approve an addendum to contract #2860 not to exceed $25,000 with Idyll Mountain Internet to continue developing El Segundo's new web site. Also authorize the City Manager to sign the addendum.

  2. A request to approve and authorize execution of a Letter of Intent for the property located at 121 W. Grand Avenue and to secure the services of a real property negotiator.

    Recommendation - Approve and authorize execution of a Letter of Intent to negotiate for the possible lease or purchase of the property located at 121 W. Grand Avenue, and authorize a professional services contract with a real property negotiator in an amount not to exceed $10,000.

G. REPORTS - CITY MANAGER
None.
H. REPORTS - CITY ATTORNEY
None.
I. REPORTS - CITY CLERK
23. Request Council consensus to cancel July 3, 2001 Council Meeting.

Recommendation -

  1. Discussion.
  2. Approve cancellation of July 3, 2001 meeting.

J. REPORTS - CITY TREASURER
None.
K. REPORTS - CITY COUNCIL MEMBERS

Council Member McDowell
None.
Council Member Gaines
None.
Council Member Wernick
None.
Mayor Pro Tem Jacobs
None.
Mayor Gordon
None.

PUBLIC COMMUNICATIONS
(Related to City Business Only - 5 minute limit) Individuals, who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed.

MEMORIALS
 

CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code section 54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows:

Continuation of matters listed on the City Council Agenda for 5:00 p.m., June 19, 2001 under "Closed Session" (if needed).

REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)

ADJOURNMENT -

  1. In memory of Catherine Murray, wife of former El Segundo employee, Ron Murray.

POSTED:
DATE:__________________
TIME:__________________
NAME:__________________

061901ag


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